Granville District Soccer Referees Association

 

 

 

 

Granville District Soccer Referees Association

Association No: Y1061210

PRIVACY POLICY STATEMENT

You have signed an application form for membership of Granville District Soccer Referees Association Incorporated a member branch of the NSW Soccer Referees Inc. This Privacy Policy Statement relates to the collection, maintenance, use and disclosure of personal information about you and provided by you and in all future communications between you, Granville District Soccer Referees Association Incorporated and the NSW Soccer Referees Inc directly or indirectly.

1. Collecting organisation and what information we collect
  • In its capacity as an affiliated member of NSW Soccer Referees Inc, the Granville District Soccer Referees Association Incorporated collects personal information. Such information may include name, date of birth, address, telephone number, e-mail address and grading status.
  • The NSW Soccer Referees Inc and the Granville District Soccer Referees Association Incorporated maintain a member’s register, which may include personal information as summarised in the dot point above.

2. Purpose of collecting information

    The primary purpose of collection of personal information is the maintenance of registers of members to facilitate registration of the Granville District Soccer Referees Association Incorporated with NSW Soccer Referees Inc, for insurance purposes, for appointment of games to members, for communication with members for such appointments (either by telephone, mail, web site or e-mail), for communication between members to facilitate the provision of car pools, for travelling to games, for facilitating communication between members, for discussion of laws of soccer, for re-grading of members, etc. Additionally, the information may be used to manage and administer the activities of the NSW Soccer Referees Inc and Granville District Soccer Referees Association Incorporated to include payment of fees and charges as levied. We take reasonable steps to ensure that whenever we collect, use or disclose personal information it is accurate, complete and up to date.  The Granville District Soccer Referees Association Incorporated will take all reasonable steps to destroy or permanently de-identify all personal information if it is no longer required for any purpose for which the information may be used or disclosed under National Policy guidelines.

3. Consequence of not providing information

    If you do not provide complete and accurate information, the Granville District Soccer Referees Association Incorporated and the NSW Soccer Referees Inc may not be able to effectively maintain their members’ register. If we do not get the personal information we need, we, or any other involved organisation, may not be able to provide the appropriate services and insurance required to enable a member to carry out duties associated with soccer refereeing.

    Except for the purposes stated in this Statement and the NSW Soccer Referees Inc. Privacy Policy your personal details will not be provided or disclosed to any other organisation or company without your explicit consent, unless required by law.

4. Disclosure of information to other organisations

Your personal information may be disclosed to organisations outside the Granville District Soccer Referees Association Incorporated and or the NSW Soccer Referees Inc and this may include internal or outsource service providers who complete operational tasks and manage the necessary components of our day to day operations to include information technology services, market research, debt recovery requirements, customer inquiries, recruitment inquiries, insurance requirements, match payments, regulatory bodies, marketing and marketing services.  This could include, recruitment inquiries, insurance requirements, match payments, regulatory bodies including the Department of Fair Trading, N.S.W. Police services, medical services and the Australian Taxation Office.

Your personal information may also be disclosed to Management Committee members and or Office Bearers of the Granville District Soccer Referees Association Incorporated and or the NSW Soccer Referees Inc. for the purpose of up-loading information into accounting systems managed by the Treasurer, mailing of annual reports by the Secretary, notices of meetings and clearance requirements for member application between other associations.

5. Access to information

Prior to supplying any information to the Granville District Soccer Referees Association Incorporated and or the NSW Soccer Referees Inc, you should familiarise yourself with the Privacy Policy Principles of the NSW Soccer Referees Inc and or the Granville District Soccer Referees Association Incorporated. If you complete and sign any forms or notices of advice that are provided to the Granville District Soccer Referees Association Incorporated or the NSW Soccer Referees Inc, it will be deemed that your signature is acknowledgment that you agree to supply the information.

You can gain access to your personal information by writing to the secretary of the Granville District Soccer Referees Association Incorporated and/or the secretary of the NSW Soccer Referees Inc or advise us at any time if the information held is inaccurate, incomplete or has changed.

A copy of the NSW Soccer Referee Inc. Privacy Policy can be obtained by contacting The Secretary on 9629 1800 or by visiting our website www.nswsri.org or by addressing the request to P.O. Box 25, Winston Hills 2153.

6. Photographs and Posting of images on the GDSRA website.

The Granville District Soccer Referees Association Incorporated may at its discretion use photographs taken at soccer matches at which you referee and post them on its web site to promote refereeing or to record your successful participation in refereeing.

The Granville District Soccer Referees Association Incorporated has established a website http://gdsra.com.au for the provision of internet content for its members and the worldwide web at large. Unless advised to the contrary, permission is deemed to be received for the purpose of posting uploaded images either individually or as a group. This is to advertise and recognise, either, social events, honorary appointments or special awards received by individual members or teams of referees from the GDSRA.  Members who do not wish to have their image appear on the website, should either contact the Webmaster or the GDSRA Secretary. Written consent by letter or email or by way of the application form is required for photos to be displayed on the website by members under the age of 18 years.

Note: Please be advised that this policy maybe subject to alteration without notice.

Disclaimer: The above policy applies to all members of the Granville District Soccer Referees Association Incorporated. The Management of the Granville District Soccer Referees Association Incorporated should be advised of any misuse of the information gathered by either a member of the Management committee or any member of this Association. The Granville District Soccer Referees Association Incorporated does not take any responsibility for misuse of information that may be used by non members of this Association as accessed from the public domain or as may be passed on by a member.
 

National Privacy Principles - NSW Soccer Referees Inc (‘NSWSRI’)

[POLICY]

The NSW Soccer Referees Inc is the State Soccer Referees organisation responsible, through its Member Branches and Member Persons for the development, organisation and promotion of soccer referees within the State of New South Wales and has adopted a set of privacy principles based on the National Privacy Principles contained in schedule three (3) of the Privacy Act. The NSW Soccer Referees Inc is committed to the protection of personal privacy as required under the Privacy Act 1988 and subsequently amended in 2001.

The following policy sets out the NSW Soccer Referees Inc Privacy Protection Principles. These Principles have been adopted by the NSW Soccer Referees Inc to protect information that is supplied by individuals about themselves. These Principles deal with the collection, use and disclosure of information, the quality of the data supplied, the security of the data supplied and, as well, the access to the information and possible uses by other organisations to include transborder data flows.

The policy adopted by the NSW Soccer Referees Inc sets out the Principles that will be used when considering the introduction of any future services provided or the use of technology relating to those services, either now or at a future date.

 

The Principles comply with –

  • The National Privacy Principles (NPP1 to NPP10 inclusive)

The NSW Soccer Referees Inc Privacy Protection Principles are:

  • 1 - Collection

1.1 The New South Wales Soccer Referees Inc (NSWSRI) will not collect personal information unless the information is necessary for one or more of its functions or activities.

1.2 The NSWSRI will collect personal information only by lawful and fair means and not in an unreasonably intrusive way.

1.3 At or before the time (or, if that is not practicable, as soon as practicable after) the NSWSRI collects personal information about an individual from the individual, the NSWSRI will take reasonable steps to ensure that the individual is aware of:

 

(a) the identity of the NSWSRI and how to contact it; and

(b) the fact that he or she is able to gain access to the information;

(c) the purposes for which the information is collected; and

(d) the organisations (or the types of organisations) to which the

NSWSRI usually discloses information of that kind; and

(e) any law that requires the particular information to be collected; and

(f) the main consequences (if any) for the individual if all or part of the

information is not provided.

1.4 If it is reasonable and practicable to do so, the NSWSRI will collect personal information about an individual only from that individual.
    1. If the NSWSRI collects personal information about an individual from someone else, it will take reasonable steps to ensure that the individual is or has been made aware of the matters listed in subclause 1.3 except to the extent that making the individual aware of the matters would pose a serious threat to the life or health of any individual.
  • 2 - Use and Disclosure

2.1 The NSWSRI will not use or disclose personal information about an individual for a purpose (the secondary purpose) other than the primary purpose of collection unless:

(a) both of the following apply:

(i) the secondary purpose is related to the primary purpose of collection and, if the personal information is sensitive information, directly related to the primary purpose of collection;

(ii) the individual would reasonably expect the NSWSRI to use or disclose the information for the secondary purpose; or

(b) the individual has consented to the use or disclosure; or

(c) if the information is not sensitive information and the use of the information is for the secondary purpose of direct marketing:

(i) it is impracticable for the NSWSRI to seek the individual’s consent before that particular use; and

(ii) the NSWSRI will not charge the individual for giving effect to a request by the individual to the NSWSRI not to receive direct marketing communications; and

(iii) the individual has not made a request to the NSWSRI not to receive direct marketing communications; and

(iv) in each direct marketing communication with the individual, the NSWSRI draws to the individual’s attention, or prominently displays a notice, that he or she may express a wish not to receive any further direct marketing communications; and

(v) each written direct marketing communication by the NSWSRI with the individual (up to and including the communication that involves the use) sets out the NSWSRI’s business address and telephone number and, if the communication with the individual is made by fax, telex or other electronic means, a number or address at which the NSWSRI can be directly contacted electronically; or

(d) if the information is health information and the use or disclosure is necessary for research, or the compilation or analysis of statistics, relevant to public health or public safety:

(i) it is impracticable for the NSWSRI to seek the individual’s consent before the use or disclosure; and

(ii) the use or disclosure is conducted in accordance with guidelines approved by the Commissioner under section 95A for the purposes of this subparagraph; and

(iii) in the case of disclosure—the NSWSRI reasonably believes that the recipient of the health information will not disclose the health information, or personal information derived from the health information; or

(e) the NSWSRI reasonably believes that the use or disclosure is necessary to lessen or prevent:

(i) a serious and imminent threat to an individual’s life, health or safety; or

(ii) a serious threat to public health or public safety; or

(f) the NSWSRI has reason to suspect that unlawful activity has been, is being or may be engaged in, and uses or discloses the personal information as a necessary part of its investigation of the matter or in reporting its concerns to relevant persons or authorities; or

(g) the use or disclosure is required or authorised by or under law; or

(h) the NSWSF reasonably believes that the use or disclosure is reasonably necessary for one or more of the following by or on behalf of an enforcement body:

(i) the prevention, detection, investigation, prosecution or punishment of criminal offences, breaches of a law imposing a penalty or sanction or breaches of a prescribed law;

(ii) the enforcement of laws relating to the confiscation of the proceeds of crime;

(iii) the protection of the public revenue;

(iv) the prevention, detection, investigation or remedying of seriously improper conduct or prescribed conduct;

(v) the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of the orders of a court or tribunal.

Note 1: It is not intended to deter organisations from lawfully co-operating with agencies performing law enforcement functions in the performance of their functions.

Note 2: Subclause 2.1 does not override any existing legal obligations not to disclose personal information. Nothing in subclause 2.1 requires an organisation to disclose personal information; an organisation is always entitled not to disclose personal information in the absence of a legal obligation to disclose it.

Note 3: An organisation is also subject to the requirements of National Privacy Principle 9 if it transfers personal information to a person in a foreign country.

2.2 If the NSWSF uses or discloses personal information under paragraph 2.1(h), it must make a written note of the use or disclosure.
    1. Subclause 2.1 operates in relation to personal information that an organisation that is a ‘body corporate’ has collected from a related ‘body corporate’ as if the organisation’s primary purpose of collection of the information were the primary purpose for which the related body corporate collected the information.

2.4 Despite subclause 2.1, an organisation that provides a health service to an individual may disclose health information about the individual to a person who is responsible for the individual if:
    1. the individual:
    1. is physically or legally incapable of giving consent to the disclosure; or

(ii) physically cannot communicate consent to the disclosure; and
    1. a natural person (the carer) providing the health service for the organisation is satisfied that either:
    1. the disclosure is necessary to provide appropriate care or treatment of the individual; or

(ii) the disclosure is made for compassionate reasons; and

 
    1. the disclosure is not contrary to any wish:
    1. expressed by the individual before the individual became unable to give or communicate consent; and

(ii) of which the carer is aware, or of which the carer could reasonably be expected to be aware; and
    1. the disclosure is limited to the extent reasonable and necessary for a purpose mentioned in paragraph (b).
    1. For the purposes of subclause 2.4, a person is responsible for an individual if the person is:
  1. (a) parent of the individual; or
  2. (b) a child or sibling of the individual and at least 18 years old; or
    1. a spouse or de facto spouse of the individual; or
    2. a relative of the individual, at least 18 years old and a member of the individual’s household; or
    3. a guardian of the individual; or
    4. exercising an enduring power of attorney granted by the individual that is exercisable in relation to decisions about the individual’s health; or
    5. a person who has an intimate personal relationship with the individual; or
    6. a person nominated by the individual to be contacted in case of emergency.
    1. In subclause 2.5:

child of an individual includes an adopted child, a step-child and a foster-child, of the individual.

Parent of an individual includes a step-parent, adoptive parent and a foster-parent, of the individual.

Relative of an individual means a grandparent, grandchild, uncle, aunt, nephew or niece, of the individual.

Sibling of an individual includes a half-brother, half-sister, adoptive brother, adoptive sister, step-brother, step-sister, foster-brother and foster-sister, of the individual.
  • 3 - Data Quality

The NSW Soccer Referees Inc (NSWSRI) will take reasonable steps to make sure that the personal information it collects, uses or discloses is accurate, complete and up-to-date.
  • 4 - Data Security

4.1 The NSW Soccer Referees Inc will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure.
    1. The NSW Soccer Referees Inc will take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed for any purpose for which the information may be used or disclosed under National Privacy Principle 2.
  • 5 - Openness

5.1 The NSWSRI sets out in this document clearly expressed policies on its management of personal information. This document is available to anyone who asks for it by contacting the NSWSRI secretary on 9629 1800 or via the website www.ron@soccernsw.com.au.
    1. On request by a person, the NSWSRI will take reasonable steps to let the person know, generally, what sort of personal information it holds, for what purposes, and how it collects, holds, uses and discloses that information.
  • 6 - Access and Correction

6.1 As the NSWSRI holds personal information about an individual, it will provide the individual with access to the information on request by the individual, except to the extent that:

(a) in the case of personal information other than health information—providing access would pose a serious and imminent threat to the life or health of any individual; or

(b) in the case of health information—providing access would pose a serious threat to the life or health of any individual; or

(c) providing access would have an unreasonable impact upon the privacy of other individuals; or

(d) the request for access is frivolous or vexatious; or

(e) the information relates to existing or anticipated legal proceedings between the NSWSRI and the individual, and the information would not be accessible by the process of discovery in those proceedings; or

(f) providing access would reveal the intentions of the NSWSRI in relation to negotiations with the individual in such a way as to prejudice those negotiations; or

(g) providing access would be unlawful; or

(h) denying access is required or authorised by or under law; or

(i) providing access would be likely to prejudice an investigation of possible unlawful activity; or

(j) providing access would be likely to prejudice:

(i) the prevention, detection, investigation, prosecution or punishment of criminal offences, breaches of a law imposing a penalty or sanction or breaches of a prescribed law; or

(ii) the enforcement of laws relating to the confiscation of the proceeds of crime; or

(iii) the protection of the public revenue; or

(iv) the prevention, detection, investigation or remedying of seriously improper conduct or prescribed conduct; or

(v) the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of its orders;

by or on behalf of an enforcement body; or

(k) an enforcement body performing a lawful security function asks the organisation not to provide access to the information on the basis that providing access would be likely to cause damage to the security of Australia.

6.2 However, where providing access would reveal evaluative information generated within the NSWSRI in connection with a commercially sensitive decision-making process, the NSWSRI may give the individual an explanation for the commercially sensitive decision rather than direct access to the information.

Note: An organisation breaches subclause 6.1 if it relies on subclause 6.2 to give an individual an explanation for a commercially sensitive decision in circumstances where subclause 6.2 does not apply.

6.3 If the NSWSRI is not required to provide the individual with access to the information because of one or more of paragraphs 6.1(a) to (k) (inclusive), the NSWSRI will, if reasonable, consider whether the use of mutually agreed intermediaries would allow sufficient access to meet the needs of both parties.

6.4 If the NSWSRI charges for providing access to personal information, those charges:

(a) must not be excessive; and

(b) must not apply to lodging a request for access.

6.5 If the NSWSRI holds personal information about an individual and the individual is able to establish that the information is not accurate, complete and up-to-date, the NSWSRI will take reasonable steps to correct the information so that it is accurate, complete and up-to-date.

6.6 If the individual and the NSWSRI disagree about whether the information is accurate, complete and up-to-date, and the individual asks the NSWSRI to associate with the information a statement claiming that the information is not accurate, complete or up-to-date, the organisation must take reasonable steps to do so.

6.7 The NSWSRI will if requested provide reasons for denial of access or a refusal to correct personal information.
  • 7 - Identifiers

7.1 The NSWSRI will not adopt as its own identifier of an individual an identifier of the individual that has been assigned by:

(a) an agency; or

(b) an agent of an agency acting in its capacity as agent; or

(c) a contracted service provider for a Commonwealth contract acting in its capacity as contracted service provider for that contract.

7.1A However, subclause 7.1 does not apply to the adoption by a prescribed organisation of a prescribed identifier in prescribed circumstances.

Note: There are prerequisites that must be satisfied before those matters are prescribed: see subsection 100(2).

7.2 The NSWSRI will not use or disclose an identifier assigned to an individual by an agency, or by an agent or contracted service provider mentioned in subclause 7.1, unless:

(a) the use or disclosure is necessary for the NSWSRI to fulfil its obligations to the agency; or
    1. one or more of paragraphs 2.1(e) to 2.1(h) (inclusive) apply to the use or disclosure; or
    2. the use or disclosure is by a prescribed organisation of a prescribed identifier in prescribed circumstances.

Note: There are prerequisites that must be satisfied before the matters mentioned in paragraph (c) are prescribed: see subsection 100(2).
    1. In this clause:

identifier includes a number assigned by an organisation to an individual to identify uniquely the individual for the purposes of the organisation’s operations. However, an individual’s name or ABN (as defined in the A New Tax System (Australian Business Number) Act 1999) is not an identifier.
  • 8 - Anonymity

Wherever it is lawful and practicable, individuals will always have the option of not identifying themselves when entering transactions with an the NSWSRI.
  • 9 - Transborder Data Flows

The NSW Soccer Referees Inc will/may transfer personal information about an individual to someone (other than the NSWSRI or the individual) who is in a foreign country only if:

(a) the NSWSRI reasonably believes that the recipient of the information is subject to a law, binding scheme or contract which effectively upholds principles for fair handling of the information that are substantially similar to the National Privacy Principles; or

(b) the individual consents to the transfer; or

(c) the transfer is necessary for the performance of a contract between the individual and the organisation, or for the implementation of pre-contractual measures taken in response to the individual’s request; or

(d) the transfer is necessary for the conclusion or performance of a contract concluded in the interest of the individual between the NSWSRI and a third party; or

(e) all of the following apply:

(i) the transfer is for the benefit of the individual;

(ii) it is impracticable to obtain the consent of the individual to that transfer;

(iii) if it were practicable to obtain such consent, the individual would be likely to give it; or
    1. the NSWSRI has taken reasonable steps to ensure that the information which it has transferred will not be held, used or disclosed by the recipient of the information inconsistently with the National Privacy Principles.
  • 10 - Sensitive information

10.1 The NSWSRI will not collect sensitive information about an individual unless:

(a) the individual has consented; or

(b) the collection is required by law; or

(c) the collection is necessary to prevent or lessen a serious and imminent threat to the life or health of any individual, where the individual whom the information concerns:

(i) is physically or legally incapable of giving consent to the collection; or

(ii) physically cannot communicate consent to the collection; or

(d) if the information is collected in the course of the activities of a non-profit organisation—the following conditions are satisfied:

(i) the information relates solely to the members of the organisation or to individuals who have regular contact with it in connection with its activities;

(ii) at or before the time of collecting the information, the organisation undertakes to the individual whom the information concerns that the organisation will not disclose the information without the individual’s consent; or

(e) the collection is necessary for the establishment, exercise or defence of a legal or equitable claim.

10.2 Despite subclause 10.1, the NSWSRI may collect health information about an individual if:

(a) the information is necessary to provide a health service to the individual; and

(b) the information is collected:

(i) as required by law (other than this Act); or

(ii) in accordance with rules established by competent health or medical bodies that deal with obligations of professional confidentiality which bind the organisation.

10.3 Despite subclause 10.1, the NSWSRI may collect health information about an individual if:

(a) the collection is necessary for any of the following purposes:

(i) research relevant to public health or public safety;

(ii) the compilation or analysis of statistics relevant to public health or public safety;

(iii) the management, funding or monitoring of a health service; and

(b) that purpose cannot be served by the collection of information that does not identify the individual or from which the individual’s identity cannot reasonably be ascertained; and

(c) it is impracticable for the NSWSRI to seek the individual’s consent to the collection; and

(d) the information is collected:

(i) as required by law (other than this Act); or

(ii) in accordance with rules established by competent health or medical bodies that deal with obligations of professional confidentiality which bind the organisation; or

(iii) in accordance with guidelines approved by the Commissioner under section 95A for the purposes of this subparagraph.

10.4 If the NSWSRI collects health information about an individual in accordance with subclause 10.3, the NSWSRI will take reasonable steps to permanently de-identify the information before the organisation discloses it.

10.5 In this clause:

non-profit organisation means a non-profit organisation that has only racial, ethnic, political, religious, philosophical, professional, trade, or trade union aims.

E-Mail: webmaster@gdsra.com.au

  Revised 17/01/2006

 Copyright © 2003, 2004, 2005, 2006 Granville Districts Soccer Referees Association